Enrollment System Essay

ACKNOWLEDGEMENT First of all, I would like to say â€Å"Thank God†, for giving me the health and strength in doing this project work until it done. Not forgotten to my family for providing everything, such as money, to buy anything that are related to this project work and their advise, which is the most needed for this project. Internet, books, computers and all that as my source to complete this project. They also supported me and encouraged me to complete this task so that I will not be procrastinate in doing it. Then I would like to thank my instructor, Mr. JoeySuba for guiding me throughout this project. We had some difficulties in doing this task but he taught us patiently until we knew what to do. INTRODUCTION Interest in information system has increased during the recent years not only in education but also in all areas where resources are managed. Two main reason account for this- the increasing population and the need for improved problem-solving tools. Student information system has always been a difficult task, but it is more so today than ever before, where administrators uses the traditional way of filing records on a cabinet. As the population of the students goes up, it is becoming more complex. Data should be stored in safer places, and can be retrieved easily and fast when someone needs it. Administrator’s task has becoming more complex, there have been efforts to improve the effectiveness of problem solving and central to this are quantitative techniques and electronic devices such as computers. In the field of education, researchers and theorists have focused intensively in recent years on examining the concepts and use of information to assist administrators, teachers, students and parents. Others have raised and discussed fundamental issues and uses of school information system to facilitate judgment and decision-making in schools. Schools, like any other organization used to manage all sorts of data and information to ensure attainment of its goals and objectives. The emerging needs in most schools for accurate and relevant data and reliable information strengthen the Student Information System. PROBLEM DEFINITION: This study attempted to identify the quality of information system in San Simon Integrated School . Based on my observations during the interview, i found out that on the manual system that the school is presently using, information and records were not kept accordingly that causes lost of important papers and documents. The student’s Form-137 was kept by the present teacher of the student as well as birth certificate or baptismal certificate, which has no assurance of safety keeping. Another problem identified is when the entries of names in the student’s lists are not updated, where some are complaining when records are incorrect if someone needs the documents. One respondent said that lists of classes were not produced immediately upon the start of the school year, that’s why it takes 2 to 3 days to know what the student’s section. ANALYSIS: Student information system has enhanced the quality of information generated in terms of precision or accuracy of data. Important things must be specified and considered for the proper usage of the system. This is designed to create a user-friendly program. The system must be kept in place that is well ventilated to avoid any risk of damage to the system. It must also be password protected to avoid from viruses and computer crime such as information theft. The system includes a manual that can be used by the authorized personnel to operate the program correctly. It must have a pleasing design and should be right coded for the benefit of the user. Audiences involved in the system must be secured and restricted. Proper maintenance and regular check-up of the system must be done to avoid any failures of it. ALTERNATIVES CONSIDERED Because of the rapid growth of the student’s population in San Simon Integrated School, there are lots of problems encountered by both parents and the school administration. By using the manual enrollment system, problems such as time consuming production of information, unable to make corrections in student’s record, and tracking of student’s profile were not done fast and effective. Here are some alternative solutions that can be proposed to the school to avoid these kinds of problems:  · Provide a computerized enrollment system that has the ability to track records, make corrections and that can generate data fast and effective.  · Provide a system that can secure all the information and record of the students.  · Provide a software that will lessen the workloads of the teachers and the administration.  · To have a system that can give the students a successful enrollment system. RECOMMENDATION: Because of the problems encountered by San Simon Integrated School, we recommend to the administration to have another Enrollment system that is useful in many ways, and that is the computerized enrollment system. An enrollment system that has the ability to store students information, that can easily be retrieved and printed when needed. This enrollment system also can be able to make corrections of entry easily and fast. Through this, we can be sure that all the information will be kept in a single database so that we can minimize some problems like lost of records. It is recommended to the San Simon Integrated School that the detailed specification and implementation of the system would ensue as long as the administration approved the computerized enrollment system. EXECUTIVE SUMMARY San Simon Integrated School is a public school in San Simon Pampanga. Based on the investigations conducted, the school uses the traditional manual enrollment system. Data and information were kept on a filing cabinet, which finds difficulty and time consuming in retrieving the documents when needed. Grades were also kept by the present teacher of the students, which has no assurance of safe keeping. It also takes a long time to process the billings, lists of students, and correction of entries. During the first day of school, the students finds it hard to locate their names in a list posted on the doors of the classroom. Because of this, we are proposing the computerized student information system. This software has the ability to keep student’s records in a single database. This system can be the solution to some of the problems encountered by the school as defined previously. It is recommended to the school to provide a computer where we can install the system. And also, a committee which can be headed by some teacher must be organized to operate the system. This software can be acquired in a very minimal cost. Free seminars and trainings will be given to the person who will operate the system, and manuals will be provided. Some of the benefits that can be acquired in this system were: * easy correction of entries * effective and efficient production of data * grades can be kept in a database for future use * upon enrollment, students can immediately know their designated sections * will lessen the workloads of the teachers and staff * effective enrollment processing This proposed system is guaranteed to use, and will not be useless. Alternative solutions should be considered to make their enrollment system improved and progressive.